In participating in the activities of Specified Not-For-Profit Activity Corporation(NPO) KIDS, having understood the purport of the activities of this organization, understood the “Articles of Incorporation” and “KIDS Liability Regulation” of this organization and agreed to its “Notes in Activities” and “Personal Information Management Policy”, I hereby pledge that I will comply with them.
If I breach the pledge written above, I agree that I will submit a “Pledge of Withdrawal and Discontinuance of Activities”, promptly stop doing my activities at KIDS and no further perform any such activities.
Further, if any damages, medical treatment expenses, or consolation money exceeding the limit of liability for compensation that KIDS has as set out in the “KIDS Liability Regulation” arises, I will accept the claim therefor, regardless of whether I stopped doing my activities or not.
Scope of activities under our liability
1. KIDS defines the work plan which is passed at the ordinary general meeting to be held in each year and the modified work plans which may be passed at extraordinary general meetings as the scope of activities of KIDS.
2. When each task of the work (projects of any kind, regular visits and the like) within the scope of activities of KIDS commences or when deemed necessary by the board of directors, KIDS will present its activity plan to the facilities, organizations, companies and volunteers connected with the activities, whereby the scope of activities of KIDS will be deemed to be made known, and if any modification is made to the activity plan, KIDS will promptly report it to the connected persons in writing.
Who is liable and limitation of compensation
3. If the usual activities are performed within the “scope of activities under our liability” and if any of the children, volunteers and other connected members of staff is involved in an unexpected accident, the liability therefor will be attributed to KIDS, provided that this will not apply to natural disaster and accidents caused by willful misconduct of a third party.
4. For the accident arising within the “scope of activities under our liability” written above, KIDS will pay the insurance money which will not exceed the limit of coverage under the terms of the injury and damage liability insurance that KIDS obtained. Further, working towards quickly taking measures against the accident and enabling the victims to recover from their physical or mental injury, the representative director will specially organize the accident countermeasure committee and take any necessary action.
Acts subject to the exclusion from liability
5. The full liability for the accidents caused by the conduct which is not defined in the scope of activities of KIDS (or all the activities not covered by the work of KIDS before, after and during the activity period of each task of the work) will remain with the party concerned, and KIDS will not in any way assume such liability. Accordingly, KIDS will have no obligation to pay the damages for any accidents out of the “scope of activities under our liability.”
○ “Safety first”
This would be the slogan that you all have ever heard once at least, and this is established as the much important policy for volunteer activities including those of KIDS. To ensure the safety during the activities, the understanding and cooperation of all the participants are necessary. You should always keep “safety first” in your mind when you conduct yourself.
Even though it is a volunteer activity in good faith, if you caused a child(*1) or another participant to get injured, KIDS as organizer would be as a matter of course(*2) and you, participating in the activity, would be possibly held liable for the injury. In particular, if you cause an accident because of your carelessness or insufficient preparation in advance, the legal liability may be imposed on you. You should always try to make sufficient preparations in order to prevent accidents.
*1 The term “child” means a person who is under the legal adult age.
*2 The scope of liability of KIDS is set out in the “KIDS Liability Regulation.”
○ Protect the privacy of children
The children staying in the child protective care facilities (also termed child care institutions) and assist-in-living facilities for mothers and children (also termed homes for mothers and children) often conceal the fact that they stay in those facilities for various reasons. You should be careful to ensure that the information on the children will not be made public.
For example, you should not:
○ When you come into contact with the children
Although it is needless to say that you must not perform any act which violates the laws (for example, overbook a minor’s drinking alcohol or smoking), you should be strictly careful that you do not:
○ For the activities pleasant for you all
The conduct written below is prohibited not only towards the children, but also between the volunteers.
As NPO KIDS recognizes the importance of personal data, we handle your personal data given for the project as follows:
Specified Not-For-Profit Activity Corporation (also termed NPO) KIDS (hereinafter “KIDS”) recognizes the importance of personal information and implement the steps written below.
1. Having of the responsible person for management
In dealing with the information which is personal to each of you, who are involved with KIDS (hereinafter the “personal information”), KIDS has a responsible person for its management within the board of directors of KIDS, and KIDS will appropriately manage it through such responsible person for management.
2. Identification of the purpose of use
If KIDS requests to collect the personal information from you, who participate in the activities of KIDS (hereinafter the “participants,” including past participants), KIDS will identify the purpose of utilization as fully as possible and clearly indicate the contact point (*) for the participants and then collect your personal information to the necessary extent.
3. Management of personal information
KIDS will appropriately manage the personal information that KIDS collected from the participants, and KIDS will not disclose it to any third party other than the related persons of KIDS unless:
4. Provision of volunteer information
KIDS may transmit or send by electronic mail, mail or other means, or communicate by telephone the information on volunteer activities, events or the like which would directly relate to the activities of KIDS or be indirectly useful for the participants (if consented to by the participant). The participant may request KIDS to stop or resume such action by giving notice of the request to the contact point?.
5. Inquiry about personal information
If the participant wishes to make inquiries about, correct, delete or otherwise do something about the personal information of the participant himself or herself, contact the contact point?. KIDS will respond to it only if KIDS confirms that the person who made contact is the participant himself or herself in order to prevent the divulgence of personal information.
6. Compliance with laws and ordinances
KIDS will comply with the laws, ordinances and codes applicable to the personal information that KIDS possesses, and KIDS will review and better the steps set out in the above paragraphs.
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